Public Works Committee Meeting
April 16, 2007
5:30 PM @ Village Hall
(Meeting held in the Board Room)
Present- Mike Burke, Jake Sailor, Jamie Reitz, Angela Popenhaugen,
Rick & Kris Talford, Mike Sand came 20 min. late
Absent from Meeting- Doug Claflin
Agenda-
Upper Woodman Project
Schoeder Senior Housing Project
Lower Woodman Project
Wastewater Treatment Update
The meeting could not start officially due to the lack of committee members, and the head of the committee was not present. Jodi Pulk sat on the phone and tried to get ahold of the members to get to the meeting. It was stated that there had been a meeting in the am with Pember Excavating over some of the project issues.
Some of the information was gone over with the people that where present, instead of just sitting there staring at one another, until the committee head was present.
Upper Woodman Plans-
The road will be a twenty foot street, with curb and gutter. The area near the manhole may be left without a curb, so parking may be accomplished there.An alternate bid will be needed for that project, and the cost could be an additional $5 to 10,000.00.
The Landfill area needs to be marked out properly for the DNR . They want to see the horizontal limits of the actual area that is a landfill. Then the Methane Gas tests can be done. They want 2 tests on the east side, and 1 one the west side. Pat Collins stated that he wants to be present at the time of the tests.
Senior Housing
A formal review on the housing was looked at. We looked at the utility needs, and came up with some recommendations. Angela stated that she was going through the comprehensive plan from 2002, and was looking at wether the water needs where going to be met. A need for looping the water lines for the project will be needed, and the costs will be at the land owners cost. Phase 1 of the plan is for the building, and phase 2 will be for loting out the land. This information will go to the board for their approval. A new hydrant will be needed, as well as a second one closer to the building may be required. They will also have to follow DNR restrictions for the drainage. They may need 2 ponds to do the job needed. They are not surprised that they are going to have this added costs. The cult a sac needs are a possible problem as well. DOT will not allow another access in the area. They have only a private driveway, not a public access drive. The driveway has ditches now, and the village has mandated all street replacements to have curb and gutter. The DNR wants ditches, and the village wants curb and gutter. The area could be considered rural, and then allowed to be left as ditches. This will need to go back to the board for more conversation.
Lower Woodman Project
Scott Ward and Jake Sailor met today. a pre-construction meeting was held this morning, and a storm water proposal along Winter Ave. was looked into. There must be an open ditch along the frontage. A natural barrier with green space and the ability for infiltration are required. These where items that where not covered properly the first time, Mr. Sailor stated. We have alot of green coverage, and have made sure to have additional green space all around. Now they want to dig out the culvert, and move it back. Then slope to a 4 to 1 pitch. this will create a loss of parking lot space in the amount of 800 to 1000 sq. ft. This is all in the right of way area. Sailor stated the ditch was not a concern to him. Mike Burke stated they would most likely need a permit for the changes. Sailor added that Feiler & Thompsons where having their problems due to full frontage access to hwy 72. DOT does not want this to be that accessible. The repair cost for this change is over $7,000.00 The man that has worked with this plan already is in Madison, and was a contact through Sheila Harsdorf. He should be contacted again to get through these issues easier.
There is a triangle piece of property needed for the turn lane needed onto Woodman. Scott Ward has been working with Evanson's. They would be removing all the Pines along 72, and maybe replacing them with some smaller spruces. They will also fill the ditch to force the drainage away from there property. Scott also agreed to remove some timbers from their garden area. These improvements would be in exchange for the property needed. The owner is looking at the loss of land, and would like to be compensated for that. They would also be removing a retaining wall from in the back yard. Mike Sand asked if there was a reason that they would be forced to replace the trees, and he was told no, they are all in the right of way. The committee decided that a formal letter should be prepared and sent to the owner. They have been verbally told of the offer, and now we need to make it formal. The timeline is getting shorter, and they can be informed of that as well. The next board meeting is May 14th.
Wastewater Testing Update
Jamie Rietz explained the process for testing the wastewater for the Temp. and PH level of the water in the stream. The DNR has a renewal every 4 years, and has come up with something new every time. First it was Phosphorous, then it was copper, and now it is ammonia. We need to take weekly test to check the levels. He stated that they have not even explained how this effects the stream, or what we need to actually do.
A question regarding the ability for the treatment plant to keep up with the growth of the village was asked, and Jamie stated that the village was at 60-65% capacity. The additional homes in the Nelson Dev. and the Assisted Living Home and possible additional homes in the lots being created there, may bring them close to the maximum level they can operate at.
meeting ended at 6:45 PM
